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SEAL and the importance of metadata

Metadata management in information and records archiving

Today's business users want to manage information and corporate records at work the same way they do with their consumer applications - user friendly interface, at any time and in the right context. As a result, organizations must change the way that they serve up company content and records from traditional complex enterprise content management (ECM) platforms to agile new generation information archiving and records management platforms. And they must do it now, since their employees and business partners are using already public cloud file share and sync systems from the consumer market.

Many organizations focus on evaluating specific technology features and capabilities instead of understanding how their employees can gain value from the system but still keeping simple and easy to use.

What Users wants:

  1. Easy
  2. Available anytime, anywhere
  3. Intelligent, information presented in context

What Business / IT wants:

  1. Secure
  2. Compliant
  3. Affordable

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To effectively manage and exploit a company's knowledge, you need to consider metadata. The successful implementation of any content / records related strategy requires implementation of a metadata schema that is supported by technology, people and process. Building an Enterprise Information Archiving / Records Management without a metadata plan is as throwing a paper document in an unmarked box. The information organization that metadata provides increases the return on investment of the information archiving system by unlocking the potential to ingest, discover and share information assets.

To respond to all these challenges, Star Storage created SEAL - an enterprise information archiving and records management software product, which enables organizations to preserve and unleash the value of their information assets while providing a secured compliant environment. SEAL offers to its users a series of innovative capabilities, all the features being available from a powerful but simple and user friendly user interface.

Strong metadata management, ready to use out-of-the-box

Due to uniquely flexible data management features, it can ingest, archive and manage any document, with any classification, from day 1 after the out-of-the-box installation. No more fixed files and folders hierarchies.

Dynamic adaptive data model (user self-service) with unlimited user perspectives

Uniquely designed to adapt ad-hoc to your data structure, SEAL does not force you into complex IT change requests every time you want to add a new data field. Business users can organize documents according with their specific needs, anytime, without requiring any help from internal or external IT to define the "schema". Easy configurable, enables each business role to have a personalized view over the same archived documents having as results quicker and better business decisions.

Powerful metadata based security rules engine

Security setup is very flexible and permissions assignment (who can view, edit, delete, share and download) can be granted in a user friendly matter, based on document metadata.

Time-boxed document collection sharing

Users can easily create and share document collections, while still keeping information control and respecting all security and compliance rules. Document collections feature offers the possibility to securely share content to internal users and even to users outside the organization.

To find out more about SEAL product please visit

www.seal-online.com

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